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To conduct office based administrative tasks as directed by Acceptance International staff in a logical, professional and timely manner using one’s own initiative, modern technology and hard work.

Organisation

Please see the website below for an introduction to Acceptance International.

www.acceptance-international.org

Location:

The job is based in Kiev, Ukraine. While many tasks can be completed from a home base, movement around the city and to the office is expected.

Willingness to travel to Eastern Ukraine and other areas of instability would be an advantage, though not essential

Working hours

Usually 4 hours per day Monday to Friday however, due to the nature of the work irregular working hours may be required especially during crisis management and response to emergencies.

Essential Skills and Knowledge

(If you do not have any of these, do not apply):

· An interest in Humanitarian Activities and their principles.

· Willingness and indeed enthusiasm to adhere to both the ICRC Code of Conduct and Humanitarian Principles.

· An impartial working ethos especially is relation to the current situation in Ukraine.

· Understanding of the importance of neutrality and willingness to embrace the concept in all aspects of work

· Excellent organizational and time management skills with the ability to work under pressure and meet deadlines while maintaining attention to detail

· Excellent computer literacy, including fast and accurate word processing, good presentation skills and use of e-mail, electronic diaries and online communication tools (Skype).

· Excellent verbal communication skills to deal with others tactfully and effectively over the telephone, in writing and in person

· High level of self-confidence and ability to work independently

· A flexible approach to work, an understanding of team working and the willingness to be an active and supportive member of the team

· An awareness of the challenges of distance support and cultural differences, and the ability to work in a collaborative and participatory way with colleagues

· Ability to solve problems and work under own initiative and see tasks through to completion, particularly when in a pressurized environment, ability to multi-task

· Good English and Russian language writing skills, with accurate grammar and spelling

· A good level of numeracy

· A commitment to equal opportunities

· Strong ability to plan and organize.

· The ability to understand, and execute complex written and verbal instructions.

· Maintain confidentiality at all times

· Honest and trustworthy with the highest standards of personal integrity

· Ability to remain calm and professional even during emergencies and stressful situations

· Deliver excellent and satisfactory customer service, externally and internally.

· High standards and good quality of work even under pressure and when required to adhere to tight deadlines.

Desired Skills and Knowledge:

· Ukrainian language skills

· Previous work in an office environment highly desirable.

· Certified translator English / Russian

· An educated understanding of the current situation in Ukraine, Syria, South Sudan, Kenya

· A knowledge of NGO’s, INGO’s, and governmental organisations’ active in Ukraine.

Role and Responsibilities

· Attending meetings with organisation members

· Budget preparation and reporting

· Budget Tracking for different projects

· Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, making adjustments to plans.

· Document translation or arrangement of document translation

· Event Management and Diary Management

· Maintaining files and records

· Maintaining a database of paperwork, documents and computer-based information

· Maintaining a schedule of meetings and appointments

· Maintaining an enjoyable and clean working environment

· Monitor office operations

· Ordering and maintaining equipment supplies

· Organizing both internal and external events as directed by Managers.

· Organizing Managers Diary’s

· Preparation of letters and emails

· Preparing reports, presentations, memorandums, proposals and correspondence

· Purchasing office supplies, clothing, luggage, stationary, books, DVD’s etc

· Schedule appointments and meetings for the Managers

· Scheduling interviews and meetings on behalf of the Managers as and when required.

· Set own work schedule, based on office requirements

· Sorting and distributing incoming emails and organizing and sending emails.

· Use of the internet and liaising with external contacts to book travel and accommodation

Qualifications and Educational Requirements

· Proven ability to learn and study (Degree level education ideal).

· Previous work experience supporting or assisting managers

· Proven ability to work independently.

· Must possess excellent organizational, grammar and very good oral and written communication skills.

To apply or for more information

Please email a brief covering letter, first confirming that you have the essential skills & knowledge and then outlining any other information you wish to be taken into consideration, to 

[email protected]

We will reply to each applicant and invite those who are qualified to continue the process.

Recruitment Process

The recruitment process will be as follows

Stage 1 Application

Stage 2: Interview and Test / confirmation of claimed skills

Stage 3: contract – training